Executive Assistant & Transaction CoordinatorChristina Mai, REALTOR® · CompassNov 2024 – present
From listing launch to closing day
As executive assistant and transaction coordinator for a luxury real estate agent, I run both halves of a sale: the marketing that brings buyers in, and the contract timeline that gets the deal to the closing table.
- The question
- How do you get busy agents to tour a $2.5M home, and then keep every party on schedule once there's a contract?
- What I did
- Designed the broker's open invite for 6600 Reserves Hill Ct around what agents care about: the location, a catered lunch, the home's private golf simulator, and free professional headshots for touring agents.
- Wrote and designed a two-page features sheet that sorts 40+ selling points into scannable sections.
- Coordinate photo and video shoots, social content and print pieces so each listing launches on time.
- Run the full contract timeline from accepted offer to closing, tracking every deadline and keeping agents, clients, lenders, title companies and vendors on schedule.
- Manage contracts, the CRM and the Google Business Profile, and take on projects independently, including pitching marketing ideas.
- What came of it
- Since November 2024, I've coordinated 10 transactions from contract to closing: 7 home sales totaling $10.7M, ranging from $780K to $2.5M, plus 3 leases.
Campaign launchCopywritingDesignContract managementStakeholder coordination